Step by step tutorial: formatting a professional business letter in word. before we begin, make sure you have microsoft word open and you’re ready to create a new document. step 1: set up your margins. set the document margins to 1 inch on all sides. An opening salutation: begin your letter with a formal salutation like “dear mr. ms. dr. [last name].”. if you’re not sure who exactly will be on the other end of your letter, use the salutation “to whom it may concern.”. the body of your letter: after a line break below your salutation, craft the body of your letter using single.
Follow these steps to format a professional business letter: 1. gather all necessary contact information. start by inserting your contact information and the recipient’s. be sure to separate the sender and recipient information in the top left hand corner of the letter. this way, your letter is properly addressed to the right place and the. But, if you want to use an indented format, right align your address, date, closing salutation and signature. the rest of the elements will be left aligned. font. use a professional font such as. Your company. your business address. your business phone number. your business email address. skip a line at the end of your information and insert the date you’re writing the letter. then skip another line before adding your recipient’s information. your recipient’s name. your recipient’s title. Writing preliminaries. start the business letter with your contact information, including your name, job title, address, phone number and email. use single space lines and then a double space.
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